Some requirements demand listing figures, tables, and other visual objects at the end of a document. They are named List of Figures and List of Tables. Microsoft Word offers the functionality named Table of Figures that helps generate and update a list of the captions for pictures, charts, graphs, diagrams, slides, photos, or other illustrations of the document, along with the numbers of the pages on which the captions appear. Show
Table of Figures pretty much like Table of Content:
Depending on the selected type of objects (captions label), the list generated by Table of Figures may contain:
Note: See how to transform captions and titles for including or excluding different text parts to the Table of Figures. Prepare items for a List of Tables or FiguresBefore starting a Table of Figures functionality in Word, ensure that all visual objects have captions (or at least style you will use for creating a list). These allow Word to recognize and include them in the appropriate list. You can create a list of objects and add a caption to the missed object later. Don't forget to update caption numbering and already created lists! Create a List of Figures or Tables in WordTo create a list of some objects in a Word document, position the cursor to insert the list. Then, on the Reference tab, in the Captions group, click the Insert Table of Figures button: In the Table of Figures dialog box, on the Table of Figures tab (is displayed by default, all other tabs are grayed):
See all the changes and choices in the Print Preview and Web Preview sections:
Create a list for the style or Table entry fieldsIn the Table of Figures dialog box, on the Table of Figures tab:
Customize the Table of Figures styleIn the Table of Figures dialog box, on the Table of Figures tab:
Add a title to the custom Table of FiguresAfter inserting a new Table of Figures, manually type a title above the list. E.g.: Attention! We highly recommend checking the formatting requirements, accepted by your college, university, company, or established on the project, etc. For example: See also how to customize the Table of Figures style. Empty Table of Figures or Table of TablesAfter creating a Table of Figures, Word can create a message “No table of figures entries found”: The leading cause for this message is that Word could not find the text with the Caption style for the selected caption label (e.g., Figures, Tables, etc.). To solve that problem, check the style for items captions such as figures and tables which you want to be displayed in the Table of Figures. Don't forget to update captions and any related items in a document! Update a List of Tables or FiguresMicrosoft Word inserts Table of Figures as a field: So, you can change the TOC field using switches. Word will not automatically update any Table of Figures after adding, deleting, or modifying included items and pages. To manually update them, follow the next steps: 1. Click on the list and do one of the following:
2. In the Update Table of Figures dialog box, select elements you need to update: We recommend selecting the Update entire table option always. 3. Click the OK button to start updating. Note: See how to turn on or turn off highlighting of fields in a Word document to display all fields in a document with a gray background. Edit an existing Table of Figures or Table of TablesIf you need to modify an existing Table of Figures, you can:
To edit the existing Table of Figures, follow the next steps: 1. Do one of the following:
In the Field dialog box, click the Table of Contents... button: Note: The button is visible only if you have selected all the existing Table of Figures lines. 2. In the Table of Figures dialog box, on the Table of Figures tab, select the options you need. Be careful! Word opens the Table of Figures dialog box with default options. All the options selected for the existing Table disappear. Delete a Table of FiguresTo delete a List of Figures (List of Tables, or List of any objects), select all the lines of a Table of Figures and press Delete. Which of the following groups on the References tab contains the Table of Contents option?Answer. Explanation: Navigate to References tab on the ribbon, then click the Table of Contents command. Select a built-in table from the menu that appears, and the table of contents will appear in your document.
Which of the following is a group of related commands in the References tab?The References tab has six groups of related commands; Table of Contents, Footnotes, Citations & Bibliography, Captions, Index and Table of Authorities.
Which tab contains the commands to create a mail merge?Go to the Mailings tab. Click on Start Mail Merge Button and select the Step by Step Mail Merge Wizard from the drop down menu. A Mail Merge window should show up on the right.
Which tab holds the command to add a watermark to a document?On the Design tab, select Watermark. In the Insert Watermark dialog, select Text and either type your own watermark text or select one, like DRAFT, from the list. Then, customize the watermark by setting the font, layout, size, colors, and orientation. If you don't see the watermark, click View > Print Layout.
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