Which of the following is an advantage of using structured slides for a presentation quizlet?

Which of the following is the best way to know how much material you can cover in a given amount of time?

Divide the amount of time you have for your presentation by 20 to figure out how many slides you can show.

Figure on one or two slides per main heading in your planning outline.

For the equivalent of 100 words of written speech, plan to create one slide.

Complete a dry run in front of a live audience after you've developed your speaking notes, slides, and other materials.

D

If you are facing an audience that is apprehensive about what you might have to say in a presentation, which of the following approaches is best?

Even if your presentation will confirm their worst fears, use the direct approach to confront the negative emotions head-on.

If your message will calm their fears, use the direct approach; if your message will confirm their fears, consider the indirect approach to build acceptance.

Ignore the emotional undercurrents and focus on the practical content of your message.

Diffuse the situation with a humorous story that dismisses the audience members' fears.

B

Which of the following is the best way to arouse interest in a presentation to a group of fellow employees on the importance of taking ownership of the problem whenever a customer calls in with a complaint?

"If customers leave, so do our jobs."

"Everything we want as employees of this company—from stable jobs to pay raises to promotional opportunities—depends on one thing: satisfied customers."

"How are customers supposed to get their problems solved if we keep passing the buck from one person to the next without ever doing anything?"

"The company's profit margins depend on satisfied customers, and it's up to us to make sure those customers are satisfied."

b

If you suspect that your audience doesn't really care about the topic you plan to discuss, how can you generate interest in your presentation?

Look for ways to help them relate to the information on a personal level, such as helping the company ensure better job security.

Speak louder and, if possible, use lots of sound effects and visual special effects in your presentation.

Show your passion for the material by speaking faster than normal and pacing the room in an excited fashion.

Show that you care about their feelings by saying up front that you don't really care about the topic either, but you've been assigned to talk about it.

A

If you're giving a presentation in a subject area you've researched thoroughly but in which you don't have any hands-on experience (suppose your topic is coordinating a major facility relocation or hiring a tax attorney, for instance), which of these steps should you take to build credibility?

During your introduction, explain that your presentation is the result of research that you've done and briefly explain the extent of the research.

Explain that you don't have any experience in the subject area, but you've done some research.

Emphasize that you know a great deal about the subject matter.

Sidestep the issue of credibility entirely in the introduction and let your knowledge shine through during the body of your presentation

A

Which of the following would do the best job of holding an audience's attention during a presentation on the growing importance of social networking in corporate communication? In this particular case, the audience members are all managers of the same company, but they represent a half-dozen countries and speak four different native languages (although they all have basic English skills).

"Social networks are now an important feature in the corporate communication landscape."

"Successful managers around the world now view social networks as an essential tool in their communication efforts."

"Millions of customers and employees are now hip to the latest wave to blow through corporate communication, the clumsily named but nevertheless vital social network."

"I personally get dozens of interesting social networking updates every day, which is solid evidence of how important social networks have become."

B

Your company recently relocated from another state, and the owners are eager to begin building a positive relationship with the local community. You've been asked to speak to employees about volunteering in various community organizations. Which of the following statements does the best job of communicating the owners' wishes while appealing to employees' personal interests?

"Becoming involved in community organizations is a great way for you and your families to meet new people and feel more at home in your new city."

"Becoming involved in community organizations shows our new neighbors that we're an organization of positive, caring people—and it's a great way for you and your families to meet new people and feel more at home in your new city."

"We really owe it to our new community to give back by volunteering."

"The owners feel it is vital for us to become more involved in the community."

B

Which of these techniques is mentioned in the chapter as a way to hold an audience's attention during a presentation?

Speak louder than average.

Tell people that management expects them to pay attention.

Use clear and vivid language.

None of the above.

C

Which of the following is an advantage of structured slide designs over free-form designs?

Structured designs are more colorful and therefore keep audience attention better.

People are accustomed to structured designs, so they are more comfortable with them.

Structured slides are generally easier to create than free-form slides.

Structured slides are cheaper.

C

Which of the following is a benefit of organizing a slide around a key visual such as a pyramid or a circular flow diagram?

Slides without key visuals are always boring and repetitive.

The key visual shows how the various ideas are related, making it easier for viewers to grasp your message.

With a key visual to rely on, the speaker doesn't have to know the subject matter quite as thoroughly.

You can use the key visual for every slide, making your presentation more consistent.

B

Which of the following is a problem that results from cramming too much text on a slide?

It forces the audience members to spend more time reading than listening to speaker.

It forces the presenter to use smaller type on the slide.

It overloads the audience with too much information too fast.

All of the above are problems that result from cramming too much text on a slide.

D

How does the completion stage of the three-step writing process differ between reports and presentations?

Completion is exactly the same for reports and presentations.

Presentations are never proofread or tested ahead of time; doing so would destroy the spontaneity of your delivery.

You never revise presentation slides because they're locked in place once you create them.

The completion state for presentations involves a wider range of tasks, including testing your presentation slides, verifying equipment operation, practicing your speech, and creating handout materials.

D

What advice would you give to a novice presenter regarding practicing before a big presentation?

Don't practice; it destroys the spontaneity you need to give an upbeat presentation.

Make multiple practice runs, a half dozen if needed, to make sure you can deliver the material smoothly and confidently.

Write out a script and memorize it word for word; you can't risk forgetting any key points.

One practice session is adequate; use the extra time to polish your presentation slides instead.

B

Which of the following is an effective way to respond if you feel nervous right before giving a presentation?

Think up a short joke to begin your presentation; the audience's laughter will help you relax.

Begin your presentation by telling people that you're nervous and asking them to be sympathetic if you make any mistakes.

Begin your presentation by telling the audience how much you dislike speaking in public; most of them dislike public speaking, too, so they'll be more sympathetic toward you.

Remind yourself that everybody gets nervous and that being nervous simply means you care about doing well; use the nervousness to be more energetic when you begin speaking.

D

Which of these actions should you take when an audience member asks you a question?

Observe the questioner's body language and facial expression to help determine what the person really means.

Nod your head or show some other sign that you acknowledge the question.

Repeat the question to confirm your understanding and to ensure that the entire audience has heard it.

Do all of the above.

D

If you receive a question that is important and relevant to the topic you're presenting but you lack the information needed to answer it, which of the following would be the best response?

"I'm sorry; I don't know the answer."

"You've asked an important question, but I don't have the information needed to answer it properly. I'll research the issue after we're finished here today and then send everyone an email message with the answer."

"Let me get back to you on that."

"I'd really like to stay focused on the material that I prepared for this presentation."

B

Which of the following is a disadvantage of conducting presentations online?

The lack of audio communication

The inability of most people to participate, since businesses have different Internet connection speeds

The inability to use PowerPoint slides online

The shortage (or sometimes complete lack) of nonverbal signals such as posture, which can provide vital feedback during a presentation

D

Which of the following is an advantage of online presentations?

Lower costs as a result of less travel

More opportunities for employees to meet customers in person

The ability to multitask during meetings

All of the above

A

Which of the following is an advantage of structured slides?

Which of the following is an advantage of group presentations?

Which of the following is a benefit of online presentations?

What is the primary purpose of visuals in a presentation quizlet?