Chapter 17: Enhancing Presentations with Slides and Other Visuals1) Studies show that visuals can improve learning by up to ________ percent.D Show
Get answer to your question and much more 2) The purpose of visuals is to ________ during a presentation.B) support and clarify what you have to sayB Get answer to your question and much more 3) While you're making design choices for an electronic slide deck, let simplicity be your guide becauseD Get answer to your question and much more 4) A disadvantage of electronic presentations isC Get answer to your question and much more 5) The most popular visual aids for business presentations areC Get answer to your question and much more 6) After you've chosen the right media for creating visuals to support your presentationB) think through your presentation plan carefully before you get to work.B Get answer to your question and much more 7) Which of the following statements about overhead transparencies is false?B Get answer to your question and much more 8) Chalkboards and whiteboards are particularly useful forA Get answer to your question and much more 9) Which of the following visual aids would be particularly helpful for recording ideas during a group brainstormingsession?A Get answer to your question and much more 10) The best option for creating a training module on the features of a software program would beB Get answer to your question and much more 11) Prezi is a cloud-based option for creatingC Get answer to your question and much more 12) Flip charts are great for creating ________ during brainstorming sessions.D Get answer to your question and much more The Advantages and Disadvantages of PowerPointPowerPoint is a quick and easy way to organize ideas and information, but can encourage the creation of presentations that lack substance. Learning Objectives Name the advantages and disadvantages of using PowerPoint Key TakeawaysKey Points
Key Terms
Advantages and Disadvantages of PowerPointPowerPoint—Advantage or Disadvantage for the Presenter? PowerPoint is the most popular presentation software. It is regarded by many as the most useful and accessible way to create and present visual aids to the audience. Using PowerPoint: When used correctly, PowerPoint is a helpful program for creating an engaging presentation. Look over the list below to see where you stand—with or against PowerPoint. AdvantagesDesign
Finally,
PowerPoint is integrated with other products that allow you to include parts of documents, spread sheets, and graphics.
DisadvantagesDesign
Delivery
An Overview of PowerPointMicrosoft PowerPoint is a computer software package that displays information in the form of a slide show. Learning Objectives State the arguments for and against using PowerPoint as a visual aid Key TakeawaysKey Points
Key Terms
An Overview of PowerPointPowerPoint is a presentation software program. A presentation program (also called a presentation graphics program) is a computer software package used to display information, normally in the form of a slide show. It typically includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images, and a slide-show system to display the content. PowerPoint: PowerPoint software runs on Microsoft and Mac operating systems. It allows users to create visual presentations comprised of individual slides. Microsoft PowerPoint 9 is easy-to-use presentation software that runs on Microsoft Windows and Mac OS operating systems. PowerPoint is commonly used by business people and students to create slide show presentations. The ease of use is demonstrated by the fact that the program can be used by junior high and high school students. PowerPoint can accommodate a range of uses, with intermediate to more technical options. Microsoft estimates that thirty million presentations are made each day using the PowerPoint program. As of 2012, various versions of PowerPoint claim approximately 95% of the presentation software market share, having been installed on at least 1 billion computers. PowerPoint Logo: With 95% market share, PowerPoint presentation software is one of the most widely used programs for developing visual presentations. PowerPoint has almost become a generic term similar to Xerox or Coke or Google and is often used when one is referring to any computer supported presentation, thus demonstrating how ubiquitous the program has become. The Use of Slides in PowerPoint Presentations PowerPoint presentations are comprised of a number of individual pages, or "slides. " The "slide" analogy is a reference to slide projectors. Unlike slide projectors however, which only projected static images, slides in PowerPoint are more dynamic. They can include text, graphics, sound, movies, and other objects, which can be
arranged by the presenter. The PowerPoint presentation can be printed, displayed live on a computer, or navigated through at the command of the presenter. For larger audiences the computer display is often projected using projection equipment. The slides can also be used as the basis for a webcast. Supporters and Critics Supporters of the software say the PowerPoint can save people time by circumventing the need for other types of visual aids, such as hand-drawn or mechanically typeset slides, blackboards, whiteboards, or overhead projections. Because the software is easy to use, it encourages people to give presentations that contain visual aids who otherwise may not have even given a presentation. The Elements of a SlidePowerPoint is a multi-media platform that incorporates elements of written, audio, video, and graphical communication. Learning Objectives Break down the elements that comprise a PowerPoint slide Key TakeawaysKey Points
Key Terms
Elements of a Slide The basic element of the presentation is the slide. The new default aspect ratio of the slide is 16:9 for wide screens, but the previous aspect of 4:3 is still available. Some basic example elements used to compose a slide are as follows: PowerPoint Slide: PowerPoint allows users to create slides and add animation, transitions, and video and audio clips. Formatting TipsFormatting choices, including layout, font selection, transitions and use of space and color, are important components of a presentation. Learning Objectives Give examples of how to best format a PowerPoint presentation Key TakeawaysKey Points
Key Terms
PowerPoint FeaturesPowerPoint incorporates elements of written, oral, and visual communication. By focusing on decisions regarding blank space or color, contrast, and font, you can design a presentation that is not only aesthetically appealing, but also enhances and underscores key content and objectives. The following tips will help you and your audience get the most from your presentation. Formatting the Slide Templates: You may either
select an existing template or design your own. The blank template allows you to modify colors, themes, and the style of different elements to best suit your needs.
Colors: Choose colors so that text is clearly legible. In addition, consider how the colors will look in the space where the slideshow will be presented. For example: Picking Colors: In a presentation, there can be different colors and fonts, but all of the text must be easy to read for the audience.
Adding ContentText: Use text properly.
Organization: On a slide, information can be organized using bullet points or lists.
Creating a Contrast: A speaker can create contrast in a presentation changing the font, color, or size. Fonts: Choose easy-to-read fonts.
Graphics: Insert needed visuals such as WordArt, shapes, or images. Make sure to re-size the images to best fit the slide. Here is how to re-size images:
Video and Audio: You can search and select video in different media formats. Just click to select the video/audio and insert where you want them to play on the slide. You can also record your own audio to add to a slide. When choosing video or audio to add to your presentation, make sure that it is of a high quality. This enhances the authority of the presenter as well as improves audience receptivity. Moving Between Slides Effects and transitions: PowerPoint comes with a preset collection of transitions. You can choose
different types of transitions to move between slides. Newer versions of PowerPoint even have some 3D transitions. In addition, there are many free transition templates available from Microsoft and open sources. After the Presentation Handouts: You can export your PowerPoint presentation to a Word Document. When you do this, there are different choices available for how slides and notes are positioned. In the latest version of PowerPoint you can go to File----> Export and then click on the {Create Handouts} button. Your presentation will then be exported to a Word document for formatting. Delivery TipsPowerPoint presentation software is your assistant and should help you by supporting your presentation, not taking over the show. Learning Objectives Illustrate how PowerPoint features can be used to communicate to audiences Key TakeawaysKey Points
Key Terms
PowerPoint Software Is Your AssistantPowerPoint presentation software is your assistant and should help you, not take over the show. Nothing can substitute for a carefully prepared message, whether that message is a standard linear message or a relational interactive message. The delivery of the message is guided by the best practices that you have been using throughout your speeches; however, there are some special considerations when working with PowerPoint. Practice and Rehearsal After putting together a PowerPoint slide show, you will want to get a "reality check" by actually running the show to see what it will look like when you present it. You may control the movement from one slide to the next as you
speak, or you may preprogram the amount of time that each slide appears on the screen and speak only for that amount of time. Basic DeliveryOne critical aspect of delivery is avoiding the temptation to read the content to the audience; the audience can read what is projected themselves. The content of the slides serves as a guide or outline for you and the audience. Stand to the left of the screen. For the English speaker who reads from left to right, the audience will see you as their eyes move across the screen in one continuous left to right eye movement. And remember to speak WITH the audience, not AT them. Delivering a Speech: The speaker delivers the speech with assistance from PowerPoint slides in the background. Using ViewsUsing PowerPoint Views allows you to follow a linear path or relational interactive paths for delivery. Slide Show ViewYou can use the Slide Show view to deliver your presentation. The slide occupies the full screen and displays the way your presentation will look when you project it. You can use the Slide Show view to see the slide show on your computer screen one slide at a time. You can move to the next slide by clicking the mouse or using the up and down arrow keys. Presenter ViewYou can see your notes on your monitor while the audience only sees the slide. You can also zoom in on a particular part of the slide or use a pen or laser pointer to call attention to details. In Presenter view, you can display the current slide on the left side, the next slide on the right, and the notes at the bottom right of the screen. Interactive Relational Delivery Relational presentation (also known as visually interactive presentation) uses standard presentation software such as PowerPoint in a way that allows for dynamic customization of messages while presenting. Navigation in a PresentationWhether you are delivering a traditional, linear message or an interactive, relational presentation, it is helpful to gain control of the basic movements for the slide show. Interact with the Audience: It's important that the speaker maintains eye contact with the audience while projecting the slides. Move to the last slide: Drag the scroll box to the bottom of the scroll bar or press [Ctrl] and [End] Delivery Wrap-Up So to wrap it up, you should prepare your lecture before firing up your software. Remember that the technology is your assistant and should help you, not take over the show. You may creatively deliver a linear presentation, but you can also use PowerPoint to craft a highly interactive relationship
experience with the audience. Other Presentation Software OptionsMicrosoft PowerPoint dominates the presentation software market, but other options include Mind Maps, SlideRocket, and Prezi. Learning Objectives Describe the different software programs available as an alternative to PowerPoint Key TakeawaysKey Points
Key Terms
Alternatives to PowerPoint Presentation SoftwarePresentation software is a computer software package used to display information, normally in the form of a slide show. The software typically includes three major functions:
Microsoft PowerPoint dominates the market with 95% of the presentation software market share. However, there are other presentation graphic programs with different features and approaches. Some of the alternatives to PowerPoint include: Mind Map Software: A graphic and conceptual layout that can be used for non-linear presentation. SlideRocket is an online presentation platform that lets users create, manage, share and measure presentations. SlideRocket is
provided via a monthly SaaS model or an annual subscription plan. You can also import your PowerPoint presentations or Google Presenter presentations into SlideRocket. Prezi: Prezi is web-based presentation software that uses zoom interface rather than individual slides. Google Docs is now a part of Google Drive's "software as a service" office suite. The free service includes it own presentation software that can be exported in open office format as well as Microsoft Office. Google Docs are automatically saved to a Google server, which prevents loss while also offering"anytime, anywhere" access. Internet based collaboration Another option with all these different packages is internet based collaboration. Using this method, several people revise content or review the changes as they are made by others. Licenses and AttributionsCC licensed content, Shared previously
CC licensed content, Specific attribution
Which of the following is a disadvantage of using Prezis to create visuals?The disadvantage of Prezi is that your presentation can easily feel unstructured. If too much zooming and panning are used your audience can feel dizzy and a bit nauseous.
Which of the following is an advantage of using structured slides for a presentation quizlet?Structured slides are generally easier to create than free-form slides. Which of the following is an advantage of structured slide designs over free-form designs? The key visual shows how the various ideas are related, making it easier for viewers to grasp your message.
Which of the following should be avoided when designing effective slides?Slides are a poor medium for detail and reading. Avoid paragraphs, quotations and even complete sentences. Limit your slides to five lines of text and use words and phrases to make your points. The audience will be able to digest and retain key points more easily.
What is the potential disadvantage of selecting the on click option from the Start icon?What is the potential disadvantage of selecting the On Click option from the Start icon? Your presentation will run continuously until you click Esc. You may have to click multiple times for all slide content to appear.
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