Which of the following does your company use to track your time and attendance?

Q: Which of the following categories are the rights to which creators are entitled for their work?

Copyright (or authors right) is a legal term used to describe the rights that creators have over their literary and artistic works.

Automatic Attendance Tracking scenarios for Company Computers

Inhaltsverzeichnis Show

4.1 The pinnacle of technology
4.2 Referential installations and strategical partnerships
4.3 Plurilingualism and international reach
4.4 Audit trail – GDPR and the commitment to quality and safety
4.5 A beginner's entry into the world of time and attendance
4.6 A guide to the main challenges of time and attendance
4.7 Our customer support center
4.8 Seven basic project areas
4.9 Calculating the ROI
Which is a technique intruders use to make their networks appear legitimate?
Which of the following refers to a technique intruders use to make their network or Internet?
Which of the following categories are the rights to which creators are entitled for their work?
Which term is used to describe software used by cybercriminals?

How is Clock in and Clock out time generated with Unlimited, Fixed and Automatic Network based tracking

Written by Uros Maksimovic
Updated over a week ago

For Company Computers users you can choose between all Attendance Tracking scenarios, unlike with Personal where you can choose only ones that employees can Start and Stop manually. Therefore, in addition to Manual and Project Based Attendance Tracking, you can also choose from Unlimited, Fixed or Automatic network based attendance tracking scenarios.

These three scenarios are automatic - no user input to start or stop Insightful are needed. Clock in and Clock out time is being collected automatically.

Note: Default tracking scenario for Company Computers is always set to Unlimited. In order to change tracking scenario: Go to Settings >> Tracking Settings >> 3 dots far right from the shared settings group you wish to change tracking scenario for.

Insightful will work all the time while computer is turned on, on selected days of the week. First computer activity for the day will mark Clock In time on attendance dashboard, which is usually computer booting up. Very last activity will represent Clock Out time.

Last computer activity can also be computer shut down, but if the computer was left turned on and there was no activity for 4 hours or more Insightful will count last recorded computer activity as a clock out.

Note: The default 4 hours threshold can be altered in Settings >> Tracking Settings >> Advanced Settings

Insightful will automatically activate, Clock In the employee and track time without stopping , only at predefined from-to time span and for selected days of the week. Example, employees that work fixed working hours from 9 till 5, Monday-Friday; Clock out will be time set for the shift to end. If employee uses the device before or after determined time frame Insightful will not track that usage.

Tracking attendance only when device is connected to a uniquely named networks with registered MAC addresses for each. Clock In time will be first activity on the saved network and Clock out time last activity before disconnecting from the same. Example, good for implementation if employees are taking their computers home and/or are allowed to use them for personal use outside the office but you don't want to track their usage when not in the office.

4.1 The pinnacle of technology

When choosing the provider, price, of course, is an important factor. In this area, our CLOUD/SaaS carries a great advantage – it is not an investment, but rather a subscription that can be flexibly adjusted to your current needs and can be cancelled anytime, which is a great advantage in these turbulent and illiquid times.

Of course the quality of service, the experience and the qualifications of the provider also matter greatly. In its 35 years of presence on the time and attendance and access control markets, Špica has managed to develop competencies in this niche that have no parallel in Europe, which has also been acknowledged by the acclaimed Gartner analytics house which has included us into their annual Market Guide of world providers in WFM.

Today, ID cards have largely been replaced by smartphones with the functions of ID cards, clocking terminals and communication units that forward data into the cloud infrastructure. The infrastructural software is continuously being updated in small batches of changes which are barely noticeable by the end user, with a user-friendly UI providing an intuitive experience. It is precisely Špica's solutions that combine all of these newest technological solutions.

4.2 Referential installations and strategical partnerships

In the world, there are over 3.000 companies totalling over a million users daily clocking events on our systems. We realize this is a great responsibility. This has led us to establish the ISO27001 standard, choosing the Microsoft Azure platform and acquiring the prestigious title of POTYA - Microsoft Partner Of The Year Award.

Alongside this strategical partnership with Microsoft, celebrated with a collaborative case study, we have also built a close strategical collaboration with SAP, the world's biggest provider of ERP solutions. We have been certified by both partners and are listed in their Marketplace, which means you can buy our solutions directly at Microsoft.

4.3 Plurilingualism and international reach

In times of distributed organizations, plurilingualism stands as a great advantage, which our solution takes into account by default. Špica has its own companies in the region, together with partner companies spread around the world, and with their help, the application has been translated into some of the most popular foreign languages. The list of languages is constantly expanding.

By himself or with the help of the administrator, every user can set up the application in his/her language of choice, and so different workers in the same company may use several different variants of their language(s). One central system can thus be used to cover entire multinational groups.

The Špica International company is ISO27001 certified, with the status being continuously maintained and revalidated through official SIQ assessments on an annual basis. The certificate ensures that we have measures in place to protect the data and the policies for data management and protection. Our time and attendance solution contains systemic solutions which allow for protection from unauthorised access and unauthorised use of the collected data, which ensures continuous risk mitigation.

In compliance with the applicable EU legislation on data protection (GDPR, viz. General Data Protection Regulation), ŠPICA Int. is a processor of personal data, and whoever uses our cloud services is a manager of personal data.

The ISO27001 certificate also extends to the Microsoft Azure platform which we use for our services and to store our data.

Read more about Microsoft Azure complience.

4.5 A beginner's entry into the world of time and attendance

If you wish to introduce timesheets straight away and without delay, you can receive a free block of clocking forms. This will give you some time to think and perhaps also to try out our counseling workshops which will contribute to internal coordination and prepare a quality Time and attendance policy.

The next step you can apply immediately is an Excel timesheet. The attachmen t includes a package of various Excel templates to choose from according to your needs. In place of an Excel template, some clients will simply equip their webpage for tools with a link to our time card calculator.

But, of course, the desire to improve on these manual timesheets will quickly appear, with the goal of reducing errors and the amount of administrative work, coordinating leaves and absences due to sickness, and lately, also the ever more popular category of working from home.

The management wants reports that are up-to-date, and the HR department would like to see automatic transfers of summative data into the payroll software. The company will sooner or later decide to first try out and the formally join the modern application for time and attendance, operating on mobile phones, significantly simplifying operations and increasing the mobility and productivity of employees.

Read more:
Time clock app - How to pick the best one for your business?

4.6 A guide to the main challenges of time and attendance

Our application can be joined without any other obligations and can be thoroughly tried out by the clients themselves or with the help of our consultant from the call center. We are left with the key dilemma: how to make our multifunctional solution, built on 35 years of experience in time and attendance, simple enough and user-friendly enough to convince even the most basic users to give it a go, gain a basic understanding in a short time and start intuitively using it without the need for extensive training or the need to work through the pages of a manual.

For this purpose, the software has been equipped with guides to systematically introduce individual phases and enable you to set up the inital settings and start using the application straight away without external help. Some settings will have already been set to default and can be adjusted as necessary.

Later, when using the system with its basic settings becomes second nature, we can try and optimize its use together, going for more advanced settings, further adjusting the system to meet your specific requierments.

Of course the chat icon is right there at all times as well, where you can start a conversation or exchange a message with one of our consultants, or you can read through the most frequent solutions sought by our customers - Help center.

4.7 Our customer support center

People react in different ways when an office clerk steps up to them and offers their help. Some just want to look at the products in peace, making a decision without help and with no secondary opinion, while others will gladly accept some advice, as the clerk knows the current trends and offers and can effectively find several possible combinations for the customer to choose from.

The choice remains the same in our virtual store:

1. Purchase the product autonomously and on your own by entering a free 14-day trial period, which comes with a self-help page set up in Help center, try out a ll the functions you find to be key to your operation and make your choice at the end of the period.

2. Consult a member of our staff from the customer support center to determine the basic settings, invite a test team of your colleagues and pick out the key functions to be tried out in the free 14-day period.

Every demonstration or consulting session comes complete with a record from the consultant, sent to you via e-mail after the session. The record contains a short memo with the discussed points, materials and potentially also a recording of the session, should you wish to go over the entire session again in peace. Typically, the memo will also include the next topic to be discussed, together with the date and time of the next meeting, as discussed with the client.

After making your choice and subscribing to our services, our customer support center is always at your service for support and settings optimization. Intercom, our messaging system for safely reaching out to our consultants in real time, is available in the application at all times.

We also publish SPICA Time&Space, a monthly newsletter used to inform clients on all news, examples of user experience from various fields, and proactive updates on potential changes in legislature and their various solutions.

4.8 Seven basic project areas

Listed below are the seven project areas in setting up Špica's solution for time and attendance. The ideal scenario would be to go through all of these but this is rarely the case in practice.

Some of the steps need to be performed at the very beginning, and some of them at the end of the period. Occasionaly, we would also return to a certain step and optimize the relevant settings after the system has stabilized.

It is a common occurrence that after two or three months we reach a better understanding of what kind of report suits individual users, which events might also need clocking and how to optimize the user settings. The initial settings are there for the system to take root and stabilize. Let's have a look at the seven basic project areas:

1. Users

a. Entering individual users or importing the list from a file
b. Creating the departments – company hierarchy
c. Assigning individuals to departments

2. Rights

a. Setting up the authorization roles
b. Assigning privileges to employees
c. Assigning the approvers

3. Time Policies

a. Setting up rules for the system and the users
b. Setting up work plans
c. Assigning timepolicies and work plans to users

4. Clocking points

a. Setting up the chosen clocking devices
b. Setting up all the clocking events
c. Creating and limiting geo location

5. Reviews

a. Reviewing and editing events
b. Reviewing attendances
c. Reviewing absences

6. Reports

a. Setting up and creating a daily report
b. Setting up and creating a monthly report
c. Creating and saving a new report template
d. »Payroll« report

7. Extending the subscription

a. Monthly/Annual subscription
b. Invoice/credit card
c. Welcome message

4.9 Calculating the ROI

When deciding on an investment or a subscription to a time and attendance solution, it makes good sense to calculate the savings that the system would bring, justifying the investment. This is especially important for the management which will get to see the final calculated score, facilitating the decision.

The three key areas that bring concrete »savings« are increasing employee productivity, reducing administrative costs and reducing errors. Naturally, modern systems also bring with them all sorts of »soft« savings – the distinctly heterogenous and flexible worktime of today, which is adapting to the specific needs of employees, draws in and engages the affiliation of the best talents in various businesses, which in turn has a positive impact on the vitality and longevity of the company.

Time and attendance brings »concrete« savings in several areas of operation:

Time typically wasted on manual timesheets is reduced.
A central overview over data on absence reduces time in coordination and employee scheduling.
Repetitive, manual administrative tasks are reduced together with the time-consuming collection and calculation of data on attendance and absence.
Stress in the payroll department is reduced, with the transfer of time categories into payment categories simplified and sped up
Errors in collection and processing of time categories are reduced.
Good planning and control over workload reduces wages for expensive overtime.
Risk of non-compliance with regulatory legislature is reduced.
Time spent for preparing ad hoc reports for management as well a periodical reports is reduced, with the data always up to date and accessible in real time with »just one click« with the help of preconfigured report forms.
Stress in the HR and payroll department is reduced in finding the missing clocking information, completing the timesheets, locking the time period and forwarding the data to payroll at then end of the month.
Time saved with individual employees reaches up to 15 min/person daily.
The HR department saves up to 5 min/employee in daily administration.
Even with a small number of employees, digital timesheets will quickly start returning your investment year by year (Pancom calculator and Robert Half & Associates in APA)

Which is a technique intruders use to make their networks appear legitimate?

Spoofing is a technique intruders use to make their network or Internet transmission appear legitimate to a victim computer or network.

Which of the following refers to a technique intruders use to make their network or Internet?

CH5 Cyber Security Vocab.

Which of the following categories are the rights to which creators are entitled for their work?

Copyright (or author's right) is a legal term used to describe the rights that creators have over their literary and artistic works.

Which term is used to describe software used by cybercriminals?

Malware is software that is installed on a computer without the user's consent and that performs malicious actions, such as stealing passwords or money. There are many ways to detect malware, but the most common is to scan the computer for malicious files or programs.