Which group on the Home tab holds the command for pasting text which has been copied?

Learning Objectives

• Reorganize text within a paragraph.

To select text, click and drag your cursor across the text.

The text that is highlighted in gray is selected text. Selected text can be copied, cut, or pasted. Many features and settings in Microsoft Office are applied only to text that is selected.

Moving Text

Like files and folders, there are many ways to move text once it is selected:

• Cut using Ctrl+X, move your cursor to the new location of text, then paste to the new location with Ctrl+V
• Copy using Ctrl+C, move your cursor to the new location of text, then paste to the new location with Ctrl+V
• Right-click selected text, select either Copy or Cut, then right-click the new location of text and select Paste

You can move text between pages, between paragraphs, or even between programs or windows. For example, you can cut text you typed in a Word document and paste it into an email, or you can copy text from the internet and paste it into a PowerPoint presentation.

In many programs, you can also drag text to a new location within the same program. For example, in Microsoft Word, you can select text, then click and drag it to a new location within the Word document.

Practice Question

Review

You can move or copy information in an Excel worksheet by using the cut or copy button and then pasting the cell data in a new place.

Copy and Paste

When you copy a cell, the selected cell data remains in its original location and is added in a temporary storage area called the Clipboard.

1. Select the cell or cell range you want to copy.
2. Click the Copy button on the Home tab.
   

   Press Ctrl + C.

3. Click the cell where you want to paste your data.
4. Click the Paste button.
   

   Press Ctrl + V.

The text you copied is duplicated in the new location.

Cut and Paste

When you cut a cell, its content is removed from the original location and placed in the Clipboard.

1. Select the cell or cell range you want to cut.
2. Click the Cut button on the Home tab.

   Press Ctrl + X.

3. Click the cell where you want to paste your data.
4. Click the Paste button.
   

   Press Ctrl + V.

The text is moved from its original location into the selected cell.

Move Using Drag and Drop

Using the mouse to move and copy cells is another convenient way to cut, copy, and paste.

1. Click the cell border and drag the cell(s) to a new location.
   

   You must be precise with your mouse and make sure you’re clicking and dragging the cell border. The pointer will change to a black cross with four arrows when it’s over the cell border.

You can also press and hold the Ctrl key while clicking and dragging to copy the selection instead of moving it.

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Lesson 4: Cut, Copy, Paste, and Drag and Drop

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Introduction

By the end of this lesson, you should be able to:

• Cut, copy, and paste
• Drag and drop

Cut, copy, and paste

Often in word processing, you will need to transfer information from one document to another. Instead of having to retype or replace this information, Word allows you to move a block of text, such as a word, sentence, paragraph, page, document, or graphic). Cut, copy, and paste are time-saving features. The Cut, Copy and Paste buttons are located on the Standard toolbar.

Cut and paste

• The Cut feature allows you to remove selected text from the document and temporarily place it on the Office Clipboard.
• The clipboard is a temporary storage file in your computer's memory. Items placed on the clipboard will remain there until you exit Word.
• The Paste feature allows you to get text from the clipboard and place it in the same or even another document.

Copy and paste

• The Copy feature allows you to copy selected text from the document and temporarily place it on the clipboard.
• The clipboard can hold up to 25 items. Once you copy the 26th item, the first copied item is deleted.
• The Paste feature allows you to select any of the collected items on the clipboard and place them in the same or another document.

Working with blocks of text

To cut and paste a block of text:

To copy and paste a block of text:

Viewing clipboard items:

• Click Edit on the menu bar.
• Select Office Clipboard.
• The clipboard will appear on the right side of the Word window in the task pane.
• The clipboard will display any of the 24 items you have copied.

Menu commands:

Keyboard shortcuts:

• Ctrl+C = Copy
• Ctrl+X = Cut
• Ctrl+V = Paste

Become comfortable using keyboard shortcuts to increase your speed in word processing.

If you cut, copy, or paste something you didn't mean to, use the Undo button or choose not to save changes to your document when you close it.

Drag and drop

The drag-and-drop method of moving text allows you to move selected text using your mouse.

This method is convenient for moving text when:

• Moving text from one location to another within a document
• Moving text to another document

To drag and drop selected text:

To drag:

• Select the text you want to move.
• Place the mouse pointer anywhere on the selected text without clicking.
• Click and hold the left mouse button until the insertion point changes to a white arrow pointing up to the left.
• Left click and drag the selected text to the new location.

To drop:

• During this process, the mouse pointer changes to a box with a small white arrow over it to indicate that you are dragging text.
• When you reach the new location, release the mouse button to drop the text into place.
• Once you release the mouse button, a menu list will appear that offers you the following options:
  • Move Here
  • Copy Here
  • Link Here
  • Create Hyperlink Here
  • Cancel

Be sure to remove the selection highlight before pressing any key so you don't delete newly moved text. IF you do accidentally delete, press the Undo button.

Challenge!

• Open an existing document, or create a new one.
• Select some text.
• Click the Copy button on the Standard toolbar.
• Place the insertion point where you want text to be located.
• Click the Paste button.
• Select the copied text.
• Press the Delete key.

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Which group on the Home tab holds the command for pasting text which has been copied responses?

What groups of tabs hold the command for inserting a Page Break?

In which group on the Home tab is the Copy button?

Which of the following is a quick method for selecting all the text in an entire document?